When people first use Project, some get a bit confused about resources.
Resources aren’t just people: A resource can be a piece of equipment you
rent, a meeting room that you have to pay an hourly fee to use, or a box of
nails or a software program you have to buy.
Project allows for three kinds of resources: work resources, material
resources, and cost resources. A work resource is charged by how many
hours or days the resource (often human) works on a task. A material
resource, such as sewing supplies or steel, is charged by a per-use cost or by
a unit of measurement (such as square yards or linear feet or tons). A cost
resource has a set cost, such as a conference fee of $250; this cost doesn’t
vary by how much time you spend at the conference or how many people
attend.
Some resources, such as people, perform their work according to a working
calendar. If a person works an 8-hour day and you assign him to a task that
takes 24 hours to complete, that person has to put in three workdays to
complete the task. In comparison, someone with a 12-hour workday takes
only two days to complete the same task. In addition, you can set working
and nonworking days for your human resources, which accommodates varia-
tions such as 4-day weeks or shift work.
You can set different rates for resources, such as a standard hourly rate and an
overtime rate. Project applies the appropriate rate based on each resource’s cal-endar and work assigned. For more about resources and costs,
Here’s one other important thing you should know about resources: They
tend to have conflicts. No, I’m not talking about conference room brawls
(although that happens). These conflicts have to do with assigned resources
that become overallocated for their available work time. For example, if you
assign one poor soul to three 8-hour tasks that must all happen on the same
day — and in the same eight hours — Project has features that do everything
but jump up on your desk and turn on an alarm to warn you of the conflict.
(Luckily, Project also provides tools that help you resolve those conflicts.)
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